5 Benefits of Using Cloud-Based Telephone Systems For Schools

Cloud Based Telephone Systems For Schools

5 Benefits of Using Cloud-Based Telephone Systems For Schools

Schools and educational institutions today are constantly undergoing unprecedented changes, which threaten the stability of such institutions. Such changes require the owners to devise ways to reduce operational costs, improve the efficiency of their processes, and drive growth for the benefit of their students and stockholders. 

If you are facing the same challenges, one aspect you can look into is your phone system. Although these may seem like the last thing you need to be concerned about, moving from conventional landline systems to advanced technological ones, such as a cloud-based hosted VoIP system, may significantly increase the efficiency of your school’s operations.

To cement that point further, here are five astounding benefits that a cloud-based telephone system can bring your school:

1. It Connects Your Whole School Easily 

Having a cloud-based telephone system for schools will work to your advantage, especially if your school has multiple buildings and offices that are scattered across the city. 

You will no longer need to have installed any wires, cables or Centrex lines—which provide extended services such as call transfer. Aside from the inconvenience of setting up traditional landline systems, the whole system can also be very costly and time-consuming to proceed with.

With a cloud-based office telephone system, you can bring total connectivity to your institution regardless of the distance. Aside from that, your teachers and staff won’t need to work near the wall phone jacks to stay connected, making them a bit more mobile to handle other tasks.

2. It Helps Your Staff Stay Connected Wherever They Are 

Your staff will not always be in the office, which makes keeping in touch with them a challenge – especially if they’re out attending conferences or workshops. Moreover, as we are still in the middle of a global health crisis and everyone is advised to stay at home, your landline systems are most likely not useful when your staff is working from home. 

That said, cloud-based telephone systems allow you and the whole team to stay accessible wherever they are from. As long as their smartphone or desktop is connected to the system, they will be able to stay in touch, allowing for more seamless communication to keep your operations running smoothly.

3. It Allows You to Scale Your System Painlessly

As mentioned earlier, you have to work with wires and cables when using traditional landline systems. If you need to add a line, the process can be time-consuming, tedious, and costly. 

In contrast, you won’t have to worry about scaling your system when it’s in the cloud. Adding a new line is not only cost-effective but also incredibly affordable. 

4. It Helps You Future-Proof Your Institution Conveniently

Since you are forgoing the bundles of cables and wires when using a cloud-based VoIP telephone system, keeping the system up-to-date is much easier and less expensive. Everything is done in the cloud, and newly made updates can be installed in real-time. 

Moreover, excellent providers also handle system innovations and features, so you won’t have to worry about upgrading the system yourself constantly. Beyond this, your providers will keep striving to give you excellent service, while assuring your systems are all caught up with the latest technology.

5. It Helps You Spend Less on Telecommunications 

The cloud telephone system is more affordable than traditional landline phone systems, mainly because there is no expensive hardware to purchase or install. You don’t need to spend money on lines or wall phone jacks, and this can significantly give you better year-on-year savings. 

Considering this, you can now reallocate the funds intended for the maintenance of your phone system for something else that you need for the school that will be more helpful to your students.  

Conclusion 
You may have gotten accustomed to the traditional landline system; however, at some point, you will have to make the necessary adjustments to make sure that your school is ready for the future. Keeping up with the changing needs of both the students and the staff require innovation and adaptation, especially when it comes to technological advancements. One way to do this is by moving on from the traditional tools and being open to the latest solutions of this day, such as the cloud-based telephone system. 

If you’re looking for professional office telephone systems in Kent, Hertfordshire, and surrounding areas, get in touch today!
You can also get in touch to learn more about how our solutions can turn your school into a more productive work environment.